Sign in with existing account: Did you register for the EAP Spring Meeting 2024 or EAP Mastercourse 2024? If so, please use your login information. If you have forgotten your password, please reset using the link below. Once you are registered, you may login to amend your registration.

Create a new account: If you are a new user, please create a new account in order to register. This account will be used to access your record should you wish to update any of your information. 

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Secretariat | Email: congress@eapaediatrics.eu | Web: https://eap-congress.org/

 

Welcome to the registration portal for the EAP 2025 Congress & Mastercourse held from 16-19 October 2025, Warsaw, Poland. Before we proceed with your registration, please read the below statement relating to the processing of your personal information when registering and the consent required.

For more information on the GDPR please visit: https://ec.europa.eu/info/law/law-topic/data-protection_en
For more information on the POPI Act or POPIA please visit: https://popia.co.za

Click here to understand why we ask for your consent.

Data Processing Consent

Data Processing Consent option required
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Secretariat | Email: congress@eapaediatrics.eu | Web: https://eap-congress.org/

 

WELCOME TO THE EAP 2025 CONGRESS AND MASTERCOURSE REGISTRATION PAGE

Please complete your information below. All fields marked with an "*" are compulsory.

Contact Details

Billing details for invoice

BILLING ADDRESS

If your billing address differs to the above given address, please select the check box below. You will be directed to the billing address page.

BIO AND PHOTO

A brief bio (150 – 200 words)

Head and shoulder photograph in high resolution (300dpi). Dimensions 150x150 and Size of file: not greater than 5MB  

Should you wish to edit this at a later stage, a link will be emailed to you once you have submitted your registration.
Photo

Add/Replace Photo

Please select a photo capture option below

Contact Photo Preview Image
The file/image you are uploading exceeds the maximum 1MB size. Please reduce your file size.
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Secretariat | Email: congress@eapaediatrics.eu | Web: https://eap-congress.org/

 

BILLING ADDRESS

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Secretariat | Email: congress@eapaediatrics.eu | Web: https://eap-congress.org/

 

Where did you hear about the Congres and Mastercourse?



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Secretariat | Email: congress@eapaediatrics.eu | Web: https://eap-congress.org/

 

REGISTRATION FEES

CONGRESS & MASTERCOURSE

REGISTRATION FEE INCLUDES
  • Participation in the Congress & MasterCourse
  • Invitation to the Welcome Reception
  • Coffee Breaks throughout the Congress and MasterCourse & Lunch
  • Entrance to the exhibition
AMOUNT
EUR 690.00
TOTAL

The secretariat reserves the right to amend your fee, should you not be an EAP member.

AMOUNT
EUR 590.00
TOTAL

CONGRESS ONLY

REGISTRATION FEE INCLUDES
  • Participation in the Congress
  • Invitation to the Welcome Reception
  • Coffee Breaks throughout the Congress & Lunch
  • Entrance to the exhibition
AMOUNT
EUR 590.00
TOTAL
AMOUNT
EUR 350.00
TOTAL

The secretariat reserves the right to amend your fee, should you not be an EAP member.

AMOUNT
EUR 490.00
TOTAL
AMOUNT
EUR 250.00
TOTAL
AMOUNT
EUR 200.00
TOTAL

To qualify for this rate. you should be a member of the Polish Pediatric Society. Please confirm this below and enter your Professional license number.

Exhibitor registration

This registration fee is for companies exhibiting at EAP, please contact Reut Portugal via email Rportugal@paragong.com for the discount code. You are unable to select this fee without this code.

Accompanying person

Accompanying Person Fee Includes:
  • Invitation to the Welcome Reception
AMOUNT
EUR 110.00
TOTAL

Name Badge

Ambassador code

If you are registering under the ambassador programme for EAP 2025 Congress and Mastercourse, please insert your ambassador code here:

You can also become an ambassador, For more information on the ambassador programme, please click here  - https://eap-congress.org/ambassador-programme/
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Secretariat | Email: congress@eapaediatrics.eu | Web: https://eap-congress.org/

 

DOCUMENTATION

Residents: Under the age of 35 at the opening of the Congress. Registrants must provide status confirmation (i.e. a letter signed by the Head of Department or a copy of Student ID).

Trainee: Must provide status confirmation (i.e. a letter signed by the Head of Department or a copy of Student ID).
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Secretariat | Email: congress@eapaediatrics.eu | Web: https://eap-congress.org/

 

Networking dinner

Please indicate below if you will be attending the networking dinner. The rate is €100 per ticket.

Select the + to add your tickets.
AMOUNT
EUR 100.00
TOTAL
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Secretariat | Email: congress@eapaediatrics.eu | Web: https://eap-congress.org/

 

Accommodation

Prices buffet breakfast, Free entrance to Stellar Premium Fitness Club and VAT

City tax per night will be charged upon arrival directly to the hotel

Please select your preferred check-in and check-out dates below and hit the blue "search" button for hotel options.

Should you wish to reserve a room, please follow the steps below:

  1. Select your preferred check-in and check-out dates 
  2. Click on "search" 
  3. Once the room type appears click on the "Book Room" button (Please note: The amount displayed once you have selected your room type is for your full stay)

Should you not require accommodation, select the “No Accommodation Required” box and click on next to continue with your registration.

Hilton Warsaw City
  1. Hilton Warsaw City
Previous Next

Hilton Warsaw City

Photos
  • Standard Guest Room: 1 x guest more
     Photos
    EUR
    FULL
    Max Occupancy
    1
  • Standard Guest Room: 2 x guests more
     Photos
    EUR
    FULL
    Max Occupancy
    2
  • Standard Guest Room: Twin 2 x guest more
     Photos
    EUR
    FULL
    Max Occupancy
    2
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Secretariat | Email: congress@eapaediatrics.eu | Web: https://eap-congress.org/

 

Summary

CANCELLATION POLICY
Cancellation of registration must be made in writing to the Congress Secretariat at congress@eapaediatrics.eu
The percentage of refund will be as follows for valid cancellations:

  • Early Bird Deadline is June 20, 2025
  • Up to 90 days prior to arrival-full refund less bank charges.
  • Up to 60 days prior to arrival-cancellation charge of Euro 100.
  • Less than 60 days prior to arrival – no refund.
  • Non-payment of an issued invoice does not constitute a valid cancellation.
Attendees are responsible for cancelling their own travel reservations. Only hotel reservations made through the Congress website will be cancelled automatically in the event of a valid written cancellation request. Any cancellation fees charged to Paragon Global by third party suppliers will be deducted from any refund that may be due.

EARLY REGISTRATION FEE
To qualify for the Early Registration fee, please ensure payment is received on or before June 20, 2025. A seven (7) day grace period will apply for registrations completed on June 20, 2025 where an invoice has been issued on that date. Any payments outstanding after the grace period will automatically be amended to the Regular rate. 

RIGHT OF ADMISSION 
This Congress is organized by Paragon Global, which reserves the right, in its sole discretion, to limit or deny access to any entity or individual.

PAYMENT 
Payment method is via online using PayPal or credit card as a payment platform, should you have any difficulties, please email the congress secreteriat: congress@eapaediatrics.eu
PLEASE NOTE: Your registration will only be confirmed and access permitted if full prepayment is received prior to the start of the Congress or if payment is made on-site, upon arrival at registration. Please ensure that any transfer-related charges or fees are settled by you. 

BANK CHARGES
All bank charges are for the payers account. The full amount must be received in the Congress bank account.

PROGRAMME
The programme may be subject to change without prior notice.

FORCE MAJEURE
After the cancellation cut-off date, payments made are not refundable for any reason, including, but not limited to, failure to use congress attendance credentials due to illness or due to any event beyond the reasonable control of the parties, such as an act of God, natural disaster, travel-related problems, or an act of terrorism.

SUBSTITUTION AND BADGE POLICY
Substitution of registrations may be made at any time up to the Congress start date but must be approved and will be at Paragon Group’ discretion.
Invitations that are part of an Association membership or invitational program are non-transferable and are ineligible for substitution.
Please consult the Congress Secretariat with any questions.
Sharing of Attendee badges/credentials is not permitted at any time.
Badges/credentials are issued to, and can be picked up by, and used only by the Attendee named in the registration.
Proof of Registration will be required for each Attendee when collecting a badge onsite.
Badges must be worn at all times during the Congress.
The Congress badge allows an Attendee entry to the overall Congress sessions.

PAYMENT TERMS
Currency Exchange Rate Disclaimer: Client/Cardholder confirms acknowledgment and acceptance of a potential gain/loss incurred by any adjustments made by their bank due to the currency exchange rate. Paragon Global will not be liable or responsible for any loss incurred by the Client/Cardholder from an adjustment made due to the currency exchange rate, nor will Paragon Global pursue the Client/Cardholder for collection if that adjustment should be made in the Client’s/Cardholder’s favour.
Terms and Conditions
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Secretariat | Email: congress@eapaediatrics.eu | Web: https://eap-congress.org/

 

Review and Pay page

Bank transfer (Send invoice)
If you select the option your registration is not confirmed. An automated email with the invoice attached, will be sent to your registered email address)

PayPal / Credit Card

If you do not have a PayPal account, you are able to continue as a guest on PayPal using your debit/credit card, when you are diverted to the PayPal page, click on the option "Pay with Debit or Credit Card". Please click here to follow the steps as a guest

Read these instructions carefully before making a payment Paypal/Credit Card payment

Payment Confirmation
Communication to the Congress from payment gateways, whether the payment was successful or not, can take up to 5 minutes.
If the payment has not been deducted, you will be re-directed to the registration payment page.

Successful Payment
You will receive an email notification with a PDF attachment acknowledging the payment made for your registration. Please keep this email safely with you.
Useful tips

Do ensure there are sufficient funds in your account.

  1. Payment Cancelled: If your payment is cancelled after reaching the payment gateway, you will come back to the Review and Pay page where you can try to make another payment.
  2. Payment Declined: Payment can be declined for multiple reasons: incorrect card credentials, incorrect OTP to authenticate and validate your payment, insufficient funds in your bank account, and reaching the maximum spend limit on your credit or debit card.
  3. Do not - close the browser before returning to the online confirmation page, click the back button on the browser while making a payment

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Secretariat | Email: congress@eapaediatrics.eu | Web: https://eap-congress.org/

 

Thank You

Thank you for submitting your registration for EAP 2025 Congress & Mastercourse held from 16-19 October 2025, Warsaw, Poland

An automated submission email has been sent to your registered email address. Should you not receive the email within 10 minutes, please look in your spam/junk mail folder. If still not received, contact the Secretariat, details listed below:

Secretariat | Email: congress@eapaediatrics.eu | Web: https://eap-congress.org/

 

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